Organizing and manipulating information within such a disorganized system for decision-making purposes also is quite impossible. Under this method, name of places are written in file and are arranged in drawer either in alphabetical or numerical order – whichever is suitable for the organization. Consider the advantages and disadvantages of each. Storing files manually ensures no data loss during power loss. Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified. The process of storing and retrieving geographic data is time-consuming because of the need to reference using multiple identifiers. All types of papers, documents, plans, etc. 5. Hence, there is no need of separate index for them. It is difficult to obtain information when you require it urgently. 3. Advantages: Such a system enables statistics to be held in manageable and comparable units and also permits a large or 'macro' figure or total to be evaluated in terms of its 'micro' or component parts. Advantages: Geographic storage provides the speedy reference to information specific to ... state where they are placed or stored in the filing system. d. It self-indexing. The traditional filing system is not able to meet all the requirement so it has a limited use in modern offices. Their productivity is lowered by having to spend excessive time dealing with a paper filing system. Advantages. 2. You need to be familiar with the geographical area sufficiently well to understand the records. Numeric filing systems assign numbers to each file or record containing information. Its greatest benefit is its speed. Through the Madrid Protocol, entrepreneurs and businesses will now be able to file a single … In contrast to trademarks, which are distinctive signs identifying goods of an enterprise and thus not limited by any territorial link, geography is at the heart of geographical indications (Marsden (1998)). Depending on the legal system granting protection to geographical indications, issues of con-trol and organization are addressed differently. It is self-indexing. 3. 6.1. complete listing of all filing segments in the filing system 6.2. advantages of computer database are apparent:s. 6.2.1. two useful indexes can be printed from a single input of records. Advantages of computer database are apparent: Two useful indexes can be printed from a single input of records. This makes it easy to store large numbers of files and still be able to locate needed papers quickly, making these cabinets perfect for high-volume businesses. 7. geographic filing procedures 7.1. inspecting Numeric 3. It has, therefore, two distinct aspects—arrangement and preservation. You can, however, combine some of these methods. The process of storing and retrieving a record requires two actions: Check the index for the location of the file, and search for it amidst the other information. 1. The person responsible for maintaining the system can us the file-out book to check who has which files an remind them to return it. An efficient filing system is mandatory for any organization that expects to reap benefits from the information in its possession. Filing helps in protection of important documents from fire, dust, insects, theft and mishandling. 3. What are the Advantages and Disadvantages of Geographic Filing. In geographical filing, the following steps are maintained: (a) The geographical … 7. geographic filing … Every filing system has its advantages. In a lateral filing cabinet, the files are side by side through the length of the drawer. After obtaining a patent, the owner can grab a lot of advantages. Choose between … b) The staff should be able to learn and become comfortable with the system in a timely manner. Resist the temptation to set a deep filing basket on top of your files, because you'll just fill it up, and it will become another file. A good system of indexing i.e. Easy Location. Disadvantages. Here classification of records is done on the basis of area-wise, state-wise and country-wise. 1. This facilitates quick decision-making because the information under review relates to one specific geographical area only. Once you've established a filing system, you must keep up with your filing. ... Alphabetical classification can be either by name or by subject or by geographical location. 2. Analysis Advantages Geographic filing aids the process of … The way of arranging files in a drawer or cabinet on the basis of geographical regions is called geographical classification. Through the creation of rich maps and hi-tech communication systems, GIS has greatly assisted in improving communication. Geographic Geographic filing systems operate generally by county or country and then alphabetically or numerically by account name or number. Filing Numerically – Advantages and Disadvantages of Straight Numeric and Terminal Digit Methods. Hence, it is easy and simple to understand and operate. 6.2.2. folder labels and mailing labels can be prepared as well from the same stored data. For instance, an analysis of records filed according to building name and location may help identify maintenance records for a particular building. Geographical filing is a method in which files are grouped according to the geographical location of firm, organization or person. Advantages of Alphabetical Filing. Advantages of computer database are apparent: Two useful indexes can be printed from a single input of records. Files can be easily misplaced if precise attention is not given to geography for names with multiple geographical regions. The system has been updated and adjusted over time to accommodate new bureaus, departments and technology, but the Navy filing system is based on geographical location as an identifier. 2. While alphabetical filing has the advantage of being one of the easiest filing methods for new employees to learn, this system … Filing and classification systems fall into three main types: alphabetical, numeric and alphanumeric. To locate them quickly, you need to utilise an alphabetic index. For instance, the City of Florence in Italy is "Firenze" in Italian records. Geographic filing might therefore necessitate a cross-filing card system… The main advantages of geographical filing are as follows: a. It should be flexible to allow for expansion whenever needed. Geographic records related to a specific location are stored together. Cross reference to the other language therefore becomes necessary to enable non-Italian users to understand the information. False. Initial setup is time-consuming; It is more expensive to maintain. An efficient filing system is mandatory for any organisation that expects to reap benefits from the information in its possession. In this post, the advantages of database management system over file system have been proposed. Geographic records related to a specific location are stored together. The required papers and documents can be easily located. To organize the filing system, one of the methods could be followed. The term includes both alphabetical arrangements by place-names, and filing by a geographic classification scheme, and also sub-arrangement by place within a given filing system. which goes well with the filing methods provides the following benefits. This method is simple to understand and easy to operate. Its greatest benefit is its speed. Hemera Technologies/AbleStock.com/Getty Images. Some businesses use geographic filing systems to track the maintenance of buildings, grounds, and equipment through facility management. 1. Modern Filing System. Advantages of computer-based information systems→. Misplaced documents can … Chronological 6. In t Geographic 4. In the early era, data was used to be saved in a simple text file. In addition, you can separate each type of filing system into subgroups. The Geographic Information System or GIS is the device on the basis of computers. What is flat filing system? It helps in speedy location of files. The system of card indexing was propagated by a French Person called Abb’e Jean Rozier (1734-93). A geographic filing system arranges files alphabetically or numerically based on geographic location. 6.2.2. folder labels and mailing labels can be prepared as well from the same stored data. Geographic filing allows easy movement of records by simply shifting them from one location to another. Subject 5. Importance of Filing: Filing is a device to arrange and to preserve the records. For instance, an analysis of records filed according to building name and location may help identify maintenance records for a particular building. Cross reference to the other language therefore becomes necessary to enable non-Italian users to understand the information. On the other hand, retrieving a case file when the client's address is unknown would be difficult. It can increase production time by 40 to 50%. That comes with a database management system. To locate them quickly, you need to utilize an alphabetic index. The advantages of a numeric filing system, Advantages & disadvantages of chronological filing. It helps in documentation of proof and legal evidence in the time of disputes It helps in formulation of future planning There should be certain benefits of DBMS system. Malaysia became the 106 th member of the Madrid System as of the country’s accession to the Madrid Protocol international trademark system on the 27 th September 2019 – marking a huge change for entrepreneurs and businesses with regards to trademark registration and protection in Malaysia. Chronological 6. What are the various filing classification systems? Numeric 3. It is difficult to obtain information when you require it urgently. Importance of Filing 2. Alphabetic 2. Advantages of Alphabetical classification of files. Numeric filing systems assign numbers to each file or record containing information. To organize the filing system, one of the methods could be followed. Social security number advantages of geographical filing system chronologically or by geographical location of the methods could be.. Type of filing in which files are grouped according to the Texas State Library, keeping a disorganised system decision-making... 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